- Nov 03, 2018 This is one of the challenges to SharePoint search content on a list from multiline field. Multi line text field cannot be indexed as it's an Unsupported Column Type. Indexing the field is separate from search crawling which is needed for search result. Make sure the column has a managed property which allows a column.Continue reading ‘How to create a multiline text field as searchable.
- I'm stuck on a particular scenario right now because of a recent change by Microsoft in Office 365 regarding the 'Multiple lines of text' column in a Sharepoint list. My main goal is to truncate this column. If this column will have a lot of characters in it, it'll eat up the display page because it.
SharePoint Calculated Column Formula, and; SharePoint Column Validation. Actually, it's by design, there are some fields that unsupported to use in calculated column like. ID, (Check how to use ID Field in Calc ulated Column in SharePoint). Multiple lines of text; Choice field with multiple selections.
Requirement: Trim, truncate, or otherwise modify the text from one SharePoint list field to make it appear in another.Solution: Make the new field a calculated field and enter the formula, referencing the original field in [brackets].
Obstacle: Text functions in SharePoint list columns do not work properly on multiple line text columns.
The work-around here is to trick the new SharePoint list field into thinking it is operating on a single-line text field. While it is true that the text functions don't work perfectly for multiple line text fields, they are adequate for simple tasks such as truncation. The issue is that SharePoint validates the calculated field when saving and throws an error if the function refers to a multiple line text field, preventing the save operation.
So how do you trick it?
1. Create Field1, single line text
2. Create Field2, calculated field, formula=RIGHT([Field1],LEN([Field1])-8)
(this gets rid of the html tag that will appear at the beginning as an artifact of operating on a multiple line text field)
3. Create Field3, calculated field, formula=LEFT([Field2],50) & '…'
(this will display the first 50 characters of the original field follows by the ellipse)
4. To prevent validation, do this from the site settings window
a. Delete Field1
b. Create Field1, multi-line text
5. Create a custom view and hide Field1 and Field2 and set it as the default view
(they will still appear in the item view, but not in the edit window since they are calculated fields)
There you have it. Steps for tricking SharePoint into doing something it was designed to do, but prevented from by poor validation logic. Now how to we trick those MS Devs into removing that erroneous validation logic?
Enjoy.
This is one of the challenges to SharePoint search content on a list from multiline field. Multi line text field cannot be indexed as it's an Unsupported Column Type.
Indexing the field is separate from search crawling which is needed for search result. Make sure the column has a managed property which allows a column to be searchable, retrievable and quarriable.
I noticed an issue on a list with over 10000 lists items where content for multiline text was not working on list search page and not showing the required outcome whereas it shows the required result on the site search. So I believe that in a SharePoint list, multiple line content search do not working properly if list view threshold is over 5000 items.
Steps to Create Managed Property
First you need to create a site column and then create a Managed Property
1 – First create a site column for multi-line text field by going to site settings –> Web Designer Gallery –> Site Columns –> Create
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2 – Create the site column and add it to a content type or SharePoint list.
3 – Add atleast one list item to the list, its important so it can create the crawled property for the body column. Now run full crawl on the list.
SharePoint Calculated Column Formula, and; SharePoint Column Validation. Actually, it's by design, there are some fields that unsupported to use in calculated column like. ID, (Check how to use ID Field in Calc ulated Column in SharePoint). Multiple lines of text; Choice field with multiple selections.
Requirement: Trim, truncate, or otherwise modify the text from one SharePoint list field to make it appear in another.Solution: Make the new field a calculated field and enter the formula, referencing the original field in [brackets].
Obstacle: Text functions in SharePoint list columns do not work properly on multiple line text columns.
The work-around here is to trick the new SharePoint list field into thinking it is operating on a single-line text field. While it is true that the text functions don't work perfectly for multiple line text fields, they are adequate for simple tasks such as truncation. The issue is that SharePoint validates the calculated field when saving and throws an error if the function refers to a multiple line text field, preventing the save operation.
So how do you trick it?
1. Create Field1, single line text
2. Create Field2, calculated field, formula=RIGHT([Field1],LEN([Field1])-8)
(this gets rid of the html tag that will appear at the beginning as an artifact of operating on a multiple line text field)
3. Create Field3, calculated field, formula=LEFT([Field2],50) & '…'
(this will display the first 50 characters of the original field follows by the ellipse)
4. To prevent validation, do this from the site settings window
a. Delete Field1
b. Create Field1, multi-line text
5. Create a custom view and hide Field1 and Field2 and set it as the default view
(they will still appear in the item view, but not in the edit window since they are calculated fields)
There you have it. Steps for tricking SharePoint into doing something it was designed to do, but prevented from by poor validation logic. Now how to we trick those MS Devs into removing that erroneous validation logic?
Enjoy.
Did this help you? If so, please leave a comment!
This is one of the challenges to SharePoint search content on a list from multiline field. Multi line text field cannot be indexed as it's an Unsupported Column Type.
Indexing the field is separate from search crawling which is needed for search result. Make sure the column has a managed property which allows a column to be searchable, retrievable and quarriable.
I noticed an issue on a list with over 10000 lists items where content for multiline text was not working on list search page and not showing the required outcome whereas it shows the required result on the site search. So I believe that in a SharePoint list, multiple line content search do not working properly if list view threshold is over 5000 items.
Steps to Create Managed Property
First you need to create a site column and then create a Managed Property
1 – First create a site column for multi-line text field by going to site settings –> Web Designer Gallery –> Site Columns –> Create
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2 – Create the site column and add it to a content type or SharePoint list.
3 – Add atleast one list item to the list, its important so it can create the crawled property for the body column. Now run full crawl on the list.
4 – Now go back to Site Settings –> Site Collection Administration –> Search Schema and click on New Managed Property.
Sharepoint Calculated Column With Multiple Lines Of Text Citation
5 – Now select the add mapping properties
6 – Leave 'Text' selected, also check Searchable, Queryable and Retrievable.
7 – You can map multiple properties against this managed property to make sure you are fetching all the relevant columns.
8 – The crawled property is different depending upon what you named it. My column was called Body, so I found it under 'ows_body', 'Body', 'ows_Body1' and 'ows_Body_1'. I added multiple properties because I used body field in multiple lists.
9 – Now you can start the list index or wait for some time so search crawl can run automatically.
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